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You’re busy running your small business, and one day an employee asks you for a letter of employment. What is a letter of employment and why do they need one?
A letter of employment is proof that someone works where they say they work, and sometimes proof they are paid what they say they’re paid.
If your company is big enough to have a Human Resources person or department, check with them first. HR sometimes avoids reference letters because a letter of employment is considered less risky–it only confirms employment, it doesn’t recommend or endorse someone. Be sure to ask your employee exactly what they need–a letter of employment or a letter of recommendation?
What you need to include on the letter varies. Again, communicate with your employee. If the bank or apartment needs their salary and the number of hours they work per week, include those. However, be careful not to put more information than they ask for, and save yourself the trouble of any privacy issues.
Short and simple is best. Mind the details. Hey, your employee is trying to get a mortgage on their first house, so print their letter of employment on company letterhead, include your contact information, and be sure to sign and date it!